Executive Officer Duties

The more you put into Toastmasters, the more you get out of it. Serving as a club officer is an excellent way to develop your Leadership skills. which can benefit you both personally and professionally.

President

• Serves as the club’s Chief Executive Officer
• Responsible for general supervision and operation of the club.
• In cooperation with the executive team, establishes club goals & plans.
• Directs Club in way which meets educational growth and leadership needs of members.
• Chairs club executive meetings
• Attends area & district council meetings
• Votes at regional and International business meetings

Vice President Education

• Responsible for planning successful Club meetings and Scheduling speeches
• Orients new members to the Toastmasters program (including assignment of mentors)
• Directs planning, organization, and implementation Toastmasters educational programs
  (Communication and Leadership, Speechcraft, Contests, etc.)
• Signs Communication and Leadership manuals
• Reports educational program completions to World Headquarters
• As second-highest ranking club officer, presides in the absence of the President.
• Attends executive committee meetings
• Attends area & district council meetings
• Votes at regional and international business meetings

Vice President Membership

• Chairs the club membership committee.
• Builds club membership and ensures that the Club maintains or exceeds a charter membership level of 20 members.
• Works to increase member satisfaction and retention.
• In coordination with Club Treasurer, and Secretary, responsible for submission of the club's semiannual report to World Headquarters (including membership list and dues payment).
• Maintains accurate membership roster and attendance records.
• Attends executive committee meetings
• Attends area council meetings

Vice President Public Relations

• Develops, implements, and administers a program that maintains a positive image of Toastmasters for all members, guests and the general public.
• Responsible for internal and external public relations for the Club, including but not limited to:
  • preparing and distributing news releases regarding Club activities;
  • working with Club officers to develop literature about the Club;
  • representing Club with the media.
• Works with the Club Newsletter Editor and Sergeant-at-Arms to maintain an effective program of internal Club communication.
• Attends executive committee meetings

Secretary

• Responsible for club records and correspondence.
• Maintains the membership roster (in coordination with the Vice President Membership)
• Reports membership changes to World Headquarters.
• Custodian of club constitution, bylaws, and all other official club documents.
• Submits updated membership and officer records to World Headquarters.
• Prepares and mails orders for Toastmasters supplies.
• Records and reads minutes of Club meetings and Executive Committee meetings.
• Submits names of newly elected officers to World Headquarters within ten days following election.
• Attends executive committee meetings

Treasurer

• Prepares the annual budget (in cooperation with the Executive Committee)
• Notifies members of dues payable and collects dues
• Receives and disburses funds in payment of all obligations
• Responsible for development and execution of financial policies, procedures, audits, and controls.
• Along with the Vice President Membership and Club Secretary, ensures semiannual membership reports, dues, and membership roster are mailed to World Headquarters and received by April 10 and October 10.
• Attends executive committee meetings

Sergeant-at-Arms

• Responsible for orderly conduct of meeting, including:
  • arranging meal service (if applicable),
  • setting out materials and equipment,
  • meeting room layout,
  • collecting ballots,
  • tallying votes,
• Responsible for controlling club property between meetings.
• Responsible for serving as master host and making proper physical arrangements for all club meetings.
• Coordinates with Vice President Public Relations and Vice President Membership to ensure that each member and guest is welcomed at club meetings.
• Attends executive committee meetings

Immediate Past President

• Provides guidance and serves as resource to club officers and members.
• Assists in the preparation of Club Success Plan and promotes club's efforts to become a Distinguished Club.
• Chairs the Nominating Committee.

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